VILLAGE OF CANASTOTA

MINUTES

November 20, 2023

Mayor Warner called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.

PRESENT:	Mayor Rosanne Warner; Deputy Mayor Doug Gustin and Trustees Lori Torrey and Bill Haddad; Code Enforcement Officer Mike Adsit; Police Chief Sean Barton; Fire Chief Lyle Chafee; DPW Foreman Doug Holdridge; Recreation Leader Cherie Bealer; Village Historian David Sadler; Recreation Board Member Rachel Russo; Dan Cunningham of CWT; Dave Malbouf; and Bruce Burke of PAC 99.

ABSENT:	Trustee Jeff Watkins; Administrator Jeremy Ryan

Motion by Trustee Haddad, seconded by Trustee Torrey, to approve the attached General Fund Abstract in the amount of $43,539.80. Passed 4 to 0.

Motion by Trustee Gustin, seconded by Trustee Torrey, to approve the attached Sewer Fund Abstract in the amount of $49,927.57. Passed 4 to 0.

Public Comments.

None.

Department Heads.

Code Enforcement Officer Adsit asked if everyone received his report and asked if there were any questions.

Chief Barton asked the Board if they received his numbers. He reported that the new computer came in from the grant. They are now up to date. Chief advised the Board that they might be losing a couple of people who were hired by other agencies and he has gotten calls from other agencies based on the recent civil service list. Chief has some people in mind. His department is getting ready for the parade.

Chief Chafee advised the Board that they flew out to Wisconsin and the truck is done and repaired 100%. It is being put on a flat-bed and heading back to Canastota. The Mayor asked for the ETA for the truck. Chief advised that it is expected next Wednesday. Chief Chafee advised that the extended warranty will not go into effect until the truck is put into service by us. Trustee Torrey asked who test drove the truck. Chief Chafee advised that all of them did and he talked about their experience and what the company did to make the repairs. They all did some service on the truck. Chief Chafee noted that everything is moving forward with the grant. The Mayor noted that we are researching the government contract as well as the HGAC contract to purchase the air packs because the government contract that was listed could only be purchased directly from MSA. The Mayor explained the process if we are using HGAC and advised that we are waiting for part numbers and talked about the conversations that she had with MSA and Jerome. Trustee Gustin asked about the deadline of December 31, 2023. Mayor Warner noted that the government contract with MSA is only good through December 31, 2023. We don't know about the HGAC contract. Chief Chafee stated that this will be his last meeting for a while because of his work schedule and advised the Board that Chief Barker will probably attend the meetings on behalf of the Fire Department. Trustee Haddad asked about the number of Thruway calls that were had to date and the number that have been processed for payment. Chief Chafee noted that each month when the reports are done they are brought to the Clerk's Office. Mayor Warner asked Clerk/Treasurer Williams how far behind the payments are. Clerk/Treasurer Williams will check and noted that her office only mails the reports for the Fire Department.

Dan Cunningham reviewed his report for the Treatment Plant with the Board. The UV bulbs were pulled out, cleaned and stored for the winter. He spoke with the Board about the orange color on the bulbs that can be seen in the picture on his report and explained the process - the system is working well. The Mayor asked about the monitoring report and asked Dan to write up something on the UV system that we are using. Mayor Warner noted that at the end of the month, we need to a wet-
weather plan. She will get with Dan on this. Dan advised that he has other wet-weather plans that he can make work for us. Mayor Warner noted that it looks like there was an increase in production from Canastota Dairy and Dan said he is working with this new company. The Board talked about the smell coming from the dairy plant over the weekend. Mayor Warner will talk with Andy Laslow from Canastota Dairy about the smell. Dan noted that if Canastota Dairy is cleaning, it might cause the odor. He noted that they talked about putting in a larger holding tank that might help, but they are still talking about this - he is not sure that we can make them put in a larger tank. Trustee Haddad asked if a tanker could help during the cleaning process. Dan thinks that this might be a solution.

DPW Foreman Holdridge reviewed his notes. They put in new catch basins on Belleview to help with the water issue and ice in the winter. They tied one in on Pleasant Street near the culvert that was replaced and redirected it. He talked about recent problems with the generator at the headworks. It was a broken fuel line that has been fixed. Doug reported that Koester came out to look at the pinch valve. There was a blown fuse which was fixed and it broke again. They then discovered the problem and we are waiting for a price for the repair or replacement. The Mayor asked if we were given an idea of the cost - Doug did not receive a cost estimate. Doug advised that the pump for Getmac is in and he is hoping to get it installed next week. The DPW spent time fixing the Christmas lights - cleaning them and getting them put up. They will turn everything on on Thursday. Trustee Haddad asked if there was anything going on with the MaryLynn pump station that caused the power to go out. Doug does not know but noted that the pump station needs attention. Trustee Haddad advised that it caused a power outage in the area for three (3) hours on Saturday. Mayor Warner will ask Supervisor Pinard what is happening with it. Doug suggested that we ask if it is on a maintenance plan. The Mayor advised that she talked with Tim O'Hara today about the generator plan for the UV system. She noted that the DEC will not release the grant money until the report is received. Dan Cunningham advised that he spoke with the DEC today and believes that they just need the report. He does not believe that we need to have a generator online and we just need to have a plan. Trustee Haddad asked about the size of the generator. Dan said it will be small like a home generator. He thinks that waiting for the generator to arrive will take more time than installing it. The Mayor will send the information to Trustee Haddad.

Cherie Bealer reviewed her report and spoke about the basketball program that is just starting. She gave the numbers for Trunk or Treat. They are looking for a new venue for next year for this event because participation was to large. Cherie reported that the pumpkin decorating contest was successful. The indoor soccer program has begun. The Craft Fair was this past weekend and there was good participation. They did have to cancel the Holiday Dance for lack of participation. They held the Holiday Fun Run this weekend with the Parade of Lights festivities. They are planning a Lights on the Lake trip for December 13, 2023 from 5 - 8 for seniors. Cherie has asked the school for two (2) busses one of which will be handicap accessible. Recreation would like to use Program Development money for the cost of the bus and entrance tickets and they would like to make this a budget item next year. Recreation is planning a Gingerbread Contest and working on prizes. They are looking into an email list and community calendar. They will be updating the registration forms to include email information and a photo and video waiver. Cherie talked about the grant that they want to apply for next year. They did not have enough time this year. The grant is entitled YSEF and you can apply for up to $27,120 for anything that involves movement. Cherie talked about what they could do with the money. Kids 6 - 17 years old are the County's target group. There is another part of the grant for infrastructure and she talked about the things that we could do with this money. That amount is $10,344. Trustee Haddad welcomed Cherie and advised that this is the same grant that comes out each year. He also noted that it is a county-wide grant and we may have to apply each year.

Motion by Trustee Haddad, seconded by Trustee Gustin, to allow Recreation to do Lights on the Lake with expenses up to $650 for up to potentially two (2) busses to be contracted through the Canastota Central Schools. Discussion: Trustee Torrey asked what happens if the school does not approve this. Cherie advised that she has talked with the school already and they believe that it should be okay - she should hear back by tomorrow. The Mayor would like registration forms filled out and she would like us to get email addresses for future events. Rachel Russo advised that they are working on reaching out to see how people want to be contacted. The cost was also discussed. Passed 4 to 0.

Trustee Gustin advised that he spoke with the Superintendent of Schools about the flyers. The school will allow the Village to send flyers home with the students - this has been approved by the school lawyers.

Motion by Trustee Haddad, seconded by Trustee Torrey, approving the following ACH transfer in the amount of $4,455.00 by USDA Rural Development on November 15, 2023 from account 97106.02 (Interest on Debt Service) regarding the 1999 USDA Phase II Bond. Passed 4 to 0.

Motion by Trustee Torrey, seconded by Trustee Gustin, approving the winning bid of $970.00 from HORIZON for the 2014 Ford Taurus Police interceptor sold on Auctions International. Passed 4 to 0.

Motion by Trustee Haddad, seconded by Trustee Gustin, approving the attached Change order #2 from AJM Construction in the amount of $8,475.00 for the OCWA Building Roof Replacement Project. Passed 4 to 0.

Dave Malbouf noted that the work will be done this week.

Motion by Trustee Gustin, seconded by Trustee Haddad, accepting the attached Engagement Letter from D'Arcangelo & Co., LLP for the audit of the Village and Justice Court in the anticipated amount of $5,550 - $7,550 and authorizing the Mayor to execute the same. Passed 4 to 0.

Correspondence.

None.

Mayor's Comments.

Mayor Warner advised the Board that they have some more spaces to look at for the police department and she spoke about what they have looked at already. They are asking questions about the incubator building. The Cold War and Senior Exemption laws are being drafted by attorney Langy.

Administrator's Report.

The Mayor noted on Administrator Ryan's report that they are finishing the work on the trees and stumps and should be finished next week The Mayor asked if there were any questions on the Administrator's Report. Doug Holdridge advised that the stumps will be started next Monday. He spoke with Brian Karst and Brian advised that they were waiting for UFPOs to clear.

Trustees Comments.

Trustee Gustin has nothing tonight.

Trustee Haddad asked about the National Grid delay. Doug Holdridge advised that they are still pushing for 2025 and he explained that there is a 9-month process and if they can get it done, it will happen in 2025. Chief Barton asked if the PD could use the OCWA Building during the renovations. The Mayor talked about recent discussions t6hat they have had about this and what would need to be done to get the building ready. The Board, Chief Barton and Doug Holdridge talked about what would be needed. Chief talked about the need for a room to interview juvenile and for a holding area. Trustee Haddad asked about the Farr Brothers building and noted that it does not have a ramp for access. Trustee Haddad understand that the governor signed the ambulance direct payment law on Friday and asked if we need to look at the tax district again because this is a resolution to part of their problems. The Mayor noted that they were also looking for more money from the municipalities. She will talk to Supervisor Pinard about looking at this again. The Mayor noted that this happened in Pennsylvania, too, and it was not as successful as they thought it would be. Trustee Haddad thinks that we need to keep this on the forefront over the next six (6) months.

Trustee Torrey is good tonight.

Motion by Trustee Haddad, seconded by Trustee Gustin to enter Executive Session regarding personnel at 7:52 p.m. Passed 4 to 0.

Motion by Trustee Torrey, seconded by Trustee Gustin, to exit Executive Session at 8:13 p.m. Passed 4 to 0.

Motion by Trustee Gustin, seconded by Trustee Haddad, to adjourn at 8:14 p.m. Passed 4 to 0.

Respectfully submitted,

Catherine E. Williams

Clerk/Treasurer