VILLAGE OF CANASTOTA

MINUTES

December 19, 2022

Mayor Warner called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.

PRESENT:	Mayor Rosanne Warner; Deputy Mayor Doug Gustin and Trustees Jeffrey Watkins, Bill Haddad and Lori Torrey; Chief Sean Barton; CEO Mike Adsit; DPW Foreman Holdridge; Village Historian David Sadler; Dan Cunningham of NWT; Assistant Fire Chief Mike Barker; Fireman Steve Williams; Jeff Church; and Bruce Burke of PAC 99.

ABSENT:	Village Administrator Jeremy Ryan.

Motion by Trustee Watkins, seconded by Trustee Torrey, to approve the following budget transfer: move $300.00 from 19904.01 (Contingency) to 13204.01 (Independent Auditing). Passed 5 to 0.

Motion by Trustee Watkins, seconded by Trustee Haddad, approving the attached minutes from the October 3, 2022, meeting. Passed 5 to 0.

Motion by Trustee Haddad, seconded by Trustee Watkins, approving the attached minutes from the December 14, 2022, meeting. Passed 5 to 0.

Motion by Trustee Gustin, seconded by Trustee Torrey, to approve the attached General Fund Abstract in the amount of $140,016.41. Passed 5 to 0.

Motion by Trustee Watkins, seconded by Trustee Haddad, to approve the attached Sewer Fund Abstract in the amount of $36,946.75. Passed 5 to 0.

Motion by Trustee Gustin, seconded by Trustee Torrey, to approve the attached Capital Projects Fund Abstract in the amount of $275,673.03. Passed 5 to 0.

Public Comments.

None.

Department Heads.

Chief Barton advised the Board that they have had a busy month again and that the new car came in - it is looking good and riding well. The livescan is in and he is waiting for a couple more grant items.

CEO Adsit asked the Board if anyone had questions regarding his report. He started the public nuisance proceedings on 102 Mechanic Street and 300 E Canal Street. The notices were sent and tomorrow is their last day to clean the places up. Trustee Watkins asked for an update on 509 South Main Street. CEO Adsit has not heard anything on this recently. CEO Adsit advised that Queensboro Farm Products were sent a violation notice for the odors as the Board requested. They have had chemical people in and they have made adjustments to the pH. He received a call on Friday that they were having a problem that they were taking care of. CEO Adsit explained what they are doing to try to take care of the odors. They are pumping less air in the tank which seems to be helping. Mayor Warner advised that they had a chemical engineer come in and suggested that they try to keep the pH levels at about 8 when they had been keeping it at about 3. Trustee Haddad advised that the odor was bad on Friday. Dan Cunningham stated that by the time the smell gets to the plant it is diluted but they can tell that it is a dairy smell. Trustee Haddad asked if the smell is from the waste or what is it from. The Board talked about filtering the waste before it comes into our system. They also talked about the problem no existing two (2) years ago, asking if Queensboro can go back to what they were doing then. The Mayor recommends that we continue to monitor this situation. CEO Adsit advised that he monitors it daily. Trustee Watkins asked CEO Adsit for a written update for the next meeting. The Mayor asked the Board to keep track of the smell when it happens.

DPW Foreman Doug Holdridge reviewed his report. They have been taking care of pot holes and cleaning up the headworks. They also cleaned up after the parade. Foreman Holdridge reported that they are still working on replacing the lamp post bases and he has been trying to get in touch with the owner of Jeff's Powder Coating but he is not getting a response. They are still working on this. The DPW has been replacing some of the faded street signs and they have replaced the deadbolts on the man doors at the bard and the keys have been stamped and assigned. Foreman Holdridge further reported that the DPW is working on the water issue on Belleview. He explained what they did and what they found and what they did. They will need to do a more permanent fix in the spring. The DPW is still doing green waste and plowing and sanding the roads. They are still working on catch basins - they did three (3) more today. The DPW is working on cleaning up the OCWA shop and are putting in shelves for the Christmas lights and things to be more organized. Foreman Holdridge reported that they have someone from Madison County working with them and they will be teaching him. Foreman Holdridge was approached by a gentleman from Chittenango about Hometown Hero Banners. The mayor noted that we have to find someone to head up the program. The Mayor talked about what has been done about this already by members of the American Legion. The Board talked about where they would go and how they are funded. Jeff Church noted that Joe Geiser brought this up at the American Legion and advised that the Sons of the American Legion would be willing to help with the cost of the brackets and help organize. The Mayor asked Trustees Watkins and Haddad if they would work on this project.

Mayor Warner asked about cleaning up the yard and bringing up the logs to the waste site - she asked if they can be put more to the north to clean up the other site that we might be able to sell up in the Business Park. Foreman Holdridge advised that they have been doing that and noted that the driveway will have to be moved. Mayor Warner advised that Administrator Ryan was trying to get prices on the roof Friday. We had gotten a price but did not do the work. We are trying to get more quotes but now we have more cleanup. The Mayor noted that Foreman Holdridge let her in the pool and they shoveled and had someone come down to measure the pool to order a new pool cover. Trustee Haddad asked if we could have additional garbage cans for after the parade. Foreman Holdridge advised that they picked up seven (7) garbage cans that were completely empty. The Mayor noted that they spoke with Charlene Barres about candy and we asked that they not throw candy from the floats. They talked about other parade matters. Trustee Haddad asked Foreman Holdridge about why we are not pushing the snow closer to the curb. Foreman Holdridge explained that they had two (2) trucks go down and they had to use other equipment. Trustee Haddad noted that road plowing here has been great and it has been pad other places.

Historian David Sadler advised that the Old Phoebe marker should be here next month. He needs the GPS coordinates for the location before he can request the Great Fire marker. The Board talked about where the fire was located and what would be the best location for the marker to be. The Board suggested that it go in front of 127 North Peterboro Street.

Assistant Chief Barker advised that he is working on getting T-124 repaired. They are getting quotes. The Board discussed the purchasing policy and what to do with the quote from Jerome which is costing $350.00. They will try to cancel this and get a quote. Assistant Chief Barker advised that there is a meeting tomorrow regarding the new truck. There is something that the vendor needs and the Mayor will look at the email to help the Fire Department with the response. Assistant Chief Barker asked if we can placard 102 Diamond Street. The Board discussed with Assistant Chief Barker the problems with the roof. He also asked about 114 North Peterboro Street. The Mayor will talk with CEO Adsit about both of these properties. Assistant Chief Barker advised that we were approved for the grant from DEC for the hose and we need to work on this. The Board talked with Assistant Chief Barker about what needs to be done to purchase the new hose and get reimbursed by the grant. The Fire Department has been working on getting Sylvan Beach on the mutual aid alarms. Assistant Chief Barker noted that he had gotten an email on the pocket neighborhood. There is a meeting in January on the 9th about this project. The Mayor confirmed the meeting tomorrow night at Village Hall at 6:00 p.m.

Dan Cunningham of New Water Technologies reviewed his report with the Board. They have treated 366 million gallons of waste and hauled 518 tons of solids to the landfill. He advised the Board that the last bit of concrete will be poured at the end of this week on the UV project. That will be the last big part of the project. We are waiting for some of the electrical work to be done. Dan noted that this should be done before the anticipated completion date of May 2023. The Mayor and Dan talked about some repair work that needs to be done - DPW Foreman Holdridge is aware and it is on the DPW's plan. Dan talked about maps that were stored in the radio room and the possible need for somewhere to store them. The Mayor offered to store them here.

(Trustee Gustin stepped out of the meeting at 7:58 p.m.)

Motion by Trustee Watkins, seconded by Trustee Haddad, to approve payments totaling $1,202.02 from the General Fund to MBI for health insurance debit card transactions from November 1, 2022 - November30, 2022. Passed 4 to 0.

(Trustee Gustin returned to the meeting at 8:00 p.m.)

Motion by Trustee Torrey, seconded by Trustee Haddad, approving the attached Facility Use Request allowing the Town of Lenox to use the Canastota Fire House on December 27, 2022 from 7:00 p.m. - 9:00 p.m. for a meeting. Passed 5 to 0.

The Mayor noted that the elevator repair should be sometime this week or next.

Correspondence.

None

Administrator's Comments.

The Mayor read Administrator Ryan's report out loud as he is not available for the meeting tonight but can be available after 8:00 by phone of we need him for the executive session.)

Mayor's Comments.

The Mayor talked with the Board about the structural engineer that is reviewing the building cracks outside of the back door to the Police Department across from the Board Room. The Mayor's brother also came down and reviewed the plans for the building. Mayor Warner advised that we will likely need to hire a structural engineer to come in and do some checking to see if they can determine what is going on in the building. The Mayor talked about the problem areas in the building - there are five (5) cracks. Mayor Warner talked about the work that the mason was going to do to make the bathrooms ADA compliant. The Mayor also spoke about the other work that will need to be done in the bathroom and work to fix the plumbing that keeps backing up. The Mayor advised that we are waiting for a response from the auditor on the $100,000 ARPA money from the Town of Lenox. Mayor Warner let the Board know that some ZBA and Planning Board Members are not up on their training. She reached out to the Village Attorney who offered to do a 1.5 hour training for $500.00 for each board which includes the materials and certificates.

Trustees Comments.

Trustee Gustin has nothing tonight.

Trustee Watkins has nothing tonight.

Trustee Haddad has nothing tonight.

Trustee Torrey has nothing tonight.

Motion by Trustee Watkins, seconded by Trustee Gustin, to enter Executive session regarding personnel matters at 8:14 p.m. Passed 5 to 0.

Motion by Trustee Torrey, seconded by Trustee Watkins, to exit executive session at 9:09 p.m. Passed 5 to 0.

Motion by Trustee Gustin, seconded by Trustee Haddad, to hire Nick Hluska effective December 20, 2022 as a temporary laborer at $16.13/hr until we can get a duty statement from the County. Passed 5 to 0.

Motion by Trustee Watkins, seconded by Trustee Torrey, to adjourn the meeting at 9:11 p.m. Passed 5 to 0.

Respectfully submitted,

Catherine E. Williams

Clerk/Treasurer