VILLAGE OF CANASTOTA

MINUTES

January 18, 2023

Mayor Warner called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.

PRESENT:	Mayor Rosanne Warner, Deputy Mayor Doug Gustin and Trustees Jeffrey Watkins, Bill Haddad and Lori Torrey; Village Administrator Ryan; CEO Mike Adsit; DPW Foreman Doug Holdridge; Village Historian David Sadler; CFD Assistant Chief Barker; and Bruce Burke of PAC 99.

ABSENT:	None.

Motion by Trustee Watkins, seconded by Trustee Haddad, to approve the following budget transfer: move $2,283.40 from 19904.01 (Contingency) to 90408.01 (Worker's Compensation). Passed 5 to 0.

Motion by Trustee Gustin, seconded by Trustee Torrey, to approve the attached General Fund Abstract in the amount of $121,155.18. Passed 5 to 0.

Motion by Trustee Haddad, seconded by Trustee Watkins, to approve the attached Sewer Fund Abstract in the amount of $58,520.20. Passed 5 to 0.

Motion by Trustee Torrey, seconded by Trustee Watkins, to approve the attached Capital Projects Fund Abstract in the amount of $2,339.00. Passed 5 to 0.

Public Comments.

None

Department Heads.

Assistant Chief Barker reviewed the annual report for 2022. He also reviewed the report for January 2023 to date. Copies of these reports were given to the Clerk/Treasurer. Assistant Chief Barker talked about some changes that were being made to the new fire truck that needed to be approved by the Mayor. The credits were also discussed. Assistant Chief Barker believes that we should go with the air brake storage buy not the auto air-eject and add eight (8) feet of 2 ½" pipe at the back of the truck. Trustee Gustin thinks that we should go with the pipe at the back of the truck because other trucks do have that. The Mayor explained that the truck committee is going through both sets of specs to make sure that we are getting what we called for in the revised spec. Trustee Haddad asked why the changes were made and what truck was actually spec'd when we bought the truck. The Mayor explained the changes that were made because of the size of the original truck - it would not fit in the door of the firehouse. The options that we are talking about now are options that were part of the bid from Darley. The extras that are being discussed tonight are already part of the loose equipment allotment that is built into the price of the truck. The costs of each part of the contract were reviewed. The Mayor explained that the total cost of the truck has not been changed. Trustee Watkins asked if the Board was acting as the truck committee approving the changes that were proposed. The Mayor advised that she asked Chief Barker to attend the meeting to discuss these options so that the Board was made aware of everything happening with the truck. The Board talked about the changes and the credits that make up the $4,583.50 credit balance for the loose equipment per the contract. Trustee Watkins asked about the delivery date. Chief Barker noted that the truck should be built by the end of March. The contract delivery date was discussed. The Board also talked about the requires from Darley to take the truck to a show in Indianapolis on the way to deliver the truck to the Village. The FDIC show is from April 24 - 27, 2023. The truck will have to go to Swak in Albany for the door box mounting before it comes to us. The Board discussed the delivery dates, the $100/day penalty for late delivery and whether we should allow it to be shown at the FDIC show in Indianapolis. Trustees Watkins and Haddad believe that we should enforce the late penalty. The Board talked about whether the Village caused any delay that would have caused the delivery dates to be delayed. The Mayor and Chief Barker stated that we did not miss any deadlines. Trustees Haddad and Watkins are okay with the committee deciding what to do with the options as long as we do not go over the cost of the truck. The Mayor advised that the delivery date is the end of April. Trustee Watkins is concerned that if we do not agree to allow Darley to use the truck in the show, that they will not finish the truck by the end of April instead to get another truck ready to use at the show. The Board wants to hold Darley to the $100/day and wait on a decision about the show until we have a delivery date. The Board talked about what day would need for deli8very to consider the request to show the truck at the FDIC show. Chief Barker noted that there was an email agreeing to provide tickets to this show for 4 members and Darley is paying room and board for 4 men to come out for the inspection. Trustee Watkins asked for a report of when each piece of apparatus leaves the building (firehouse). Chief Barker can provide that report. Mayor Warner noted that Darley was interested in seeing pictures of our Darley that is being replaced. The Mayor reviewed the truck schedule that was prepared in 2018 and talked about the replacement schedule. Mayor Warner is concerned that we are not getting another FEMA grant for a truck as we do not have any 30-year old vehicles so we need to have a discussion about what to fill and how to move forward. CEO Adsit reminded the Board that keeping up with our fleet affects the ISO rating and that impacts our insurance premiums for our residents. The Mayor talked about the ISO rating and what changes that she has seen since the rating improved. Chief Barker talked about wanting to sell some equipment as surplus this spring. Trustee Haddad asked for clarification of some of the numbers on the equipment replacement schedule dated November 27, 2018. Mayor Warner will get that information. Chief Barker asked the Mayor to write to Troy at Darley asking for a proposal. The Mayor will send an email and will ask for the information before our next meeting on February 6.

CEO Adsit asked the Board if they had any questions on his report. He is continuing to monitor Queensboro and has not smelled anything and has had no complaints since he issued his report. He wants to wait and see what happens when the weather warms up to see if there are more smells. The Board noted that the smells seem to be less. The Mayor is going to follow up with Mrs. Halloran to see if she has had any more problems with smells. The Board discussed with CEO Adsit what causes the backup and overflow into the Hallorans' property. CEO Adsit explained what the Village did a few years ago to alleviate the problem with the sewer manhole on her property. CEO Adsit thinks that the line from Rasbach Street to the plant needs to be cameraed. The Mayor advised that we have a price for that, but we cannot afford it right now. Trustee Torrey asked about the letter that CEO Adsit was supposed to send to Queensboro issuing them a citation for the ordinance violations. CEO Adsit advised that they have been working with us and trying to fix the problem. He doesn't think that he can bring them to court for this. Trustee Haddad asked if he had any January notices. CEO Adsit advised that the Board will get the January numbers in February. Trustee Haddad asked if our police department could issue code violations on weekends - cars parking on yards and sidewalks. CEO Adsit stated that police can write for code violations and they can also give a parking ticket. The Board talked about what to do about the problem in the Village with people parking across the sidewalks. If we issue a code violation, it will have to be prosecuted by the Village attorney. If we issue parking tickets, it will not involve the attorney. The Board talked about what to do.

DPW Foreman Doug Holdridge reviewed his report for the Board. They got the dry weather pump and it has been installed. He will contact Timothy O'Hara to determine if the electrical will be addressed as part of the upgrades. The Mayor is not sure if this is part of this project. She also noted that some of the electrical work has been delayed because of problems with supply chain issues. Foreman Holdridge advised that the salt has been ordered and the Town of Lenox will order the next supply. He also advised that the current pricing for salt is $78/ton through OGS. The Madison County bid was $53/ton. Foreman Holdridge would like to look at the Madison County bid for next year. He advised the Board that he was approved through the Federal Motor Carriers to be a trainer. He is working with Mechanic Jack Niles to get his CDL B. Foreman Holdridge has been working on putting information together for the road project. He talked about specific problems with some driveways on West Hickory Street that extend into the road significantly. The Board talked about what can be done and the fact that these have existed for many years and it causes problems for the plows. Foreman Holdridge advised that the shelving units were built at the OCWA building. He asked about the old pews from the courtroom as he would like to get rid of them - they are no longer any good.

Motion by Trustee Gustin, seconded by Trustee Torrey, to declare them surplus and dispose all of the pews at the OCWA building on Deppoleti Avenue. Passed 5 to 0.

Trustee Torrey asked about damage at the park on Spencer Street. Foreman Holdridge has the cannon and described the damage. The Board talked about what to do with it. The DPW will get it fixed. Foreman Holdridge talked about the fire control panel at the headworks. He has a quote to have the new mother board replaced. There is another quote for the new mother board and the main control panel. Foreman Holdridge recommends that we move forward after the filtration work is done because the filtration caused the problem. Foreman Holdridge advised that the part of the system that is not working has been silenced but the system will still call 911 if there is a fire down there. He talked about the problem with the hose on the jet machine - the part has been ordered. Trustee Haddad suggested that we submit an invoice to the Town of Lenox for the damage to Douglas Heights because of the water that is being discharged by the Town of Lenox. The Board talked about the location of the problem with the discharge - it is across the street from the entrance to MaryLynn Drive. The Board discussed other locations in the Village where there is a similar problem. Foreman Holdridge noted that CEO Adsit sent a violation notice to one of the property owners.

Village Historian David Sadler talked about the historical marker application that he submitted for the Great Fire of 1873. We should get a reply in about two (2) months and if we are approved for this marker, it will not cost the Village anything. The Old Phoebe marker should arrive soon. The Mayor asked if the location that was chosen is a good location. Historian Sadler said yes, it is a good location as long as it is within the area of the fire. The Board talked with Historian Sadler about the history of the Great Fire of 1873 and some other history in the Village.

Motion by Trustee Watkins, seconded by Trustee Torrey, approving the attached Agreement with Canastota Youth Wrestling Club, Inc. and authorizing the Mayor to execute the same. Discussion: Trustee Watkins asked if this was in front of Rec. Mayor Warner stated that she talked with Emily Sorbello and it has not been in front of them. It appears that there was a mix up with dates. Passed 5 to 0.

Motion by Trustee Gustin, seconded by Trustee Torrey, approving the attached request from the Canastota Volunteer Fire Company, Inc. for Chief Lyle Chafee and Firefighters Marcus LaBarbera, Steve Williams and Sam Hatch to travel to the Darley factory from February 9, 2023 to February 11, 2023, to view the building progress of the new fire truck. All expenses of the trip will be paid for by the Fire Company. Passed 5 to 0.

Motion by Trustee Watkins, seconded by Trustee Haddad, to deny the request of Janet Pynn for an extension of her unpaid leave of absence which expired on September 12, 2022. Passed 5 to 0.

Motion by Trustee Haddad, seconded by Trustee Watkins, to approve the attached Resolution Adopting the Madison County Multi-Jurisdictional Hazard Mitigation Plan. Passed 5 to 0.

Motion by Trustee Gustin, seconded by Trustee Torrey, to approve the membership of Guy Hoffman into the Canastota Volunteer Fire Department based on the attached recommendation and request. (Note: A copy of his driver's license has been received.) Discussion: Trustee Watkins asked if the background has been done. The Mayor does not know. Passed 4 to 1 (Trustee Watkins voting nay.) Trustee Watkins stated that he voted no because we do not know if his background was completed.

Motion by Trustee Watkins, seconded by Trustee Haddad, to approve the attached request of the Canastota Volunteer Fire Department to acknowledge the change of residency for firemen Michael LaBarbera from the Village of Canastota to the Town of Lincoln allowing him to maintain his membership. Passed 5 to 0.

Motion by Trustee Torrey, seconded by Trustee Watkins, to approve payments totaling $2,756.44 from the General Fund to MBI for health insurance debit card transactions from December 1, 2022 - December 31, 2022. Passed 5 to 0.

Motion by Trustee Torrey, seconded by Trustee Watkins, to approve the attached request from the Canastota Volunteer Fire Company to hold its annual Fish Fry fund raiser beginning on February 24, 2023 and continuing for seven weeks through the Lenten season. Passed 5 to 0.

Motion by Trustee Gustin, seconded by Trustee Haddad, to approve the attached Resolution Authorizing the Mayor to execute an Intermunicipal Agreement between the Village and the Town of Lenox for the acceptance and use of ARPA funds relative to the transportation and treatment of sewage for various Town of Lenox Sewer District and Town of Lenox Extra-territorial Users. Discussion: The Mayor noted that this was on the agenda back on December 5. Mayor Warner got clarification from the auditors on how to do the internal transfers and that the Town of Lenox was responsible to do the ARPA report. We would have to provide receipts to the Town of Lenox for the work that was done. The Board talked about the intent of the Agreement and the Mayor noted that it is for exactly what it says it is for - to help us fix some problems at the headwords, adding that there are no strings attached. Trustee Watkins asked if we had the same attorney review this for us that prepared it for the Town of Lenox. Trustee Watkins would like us to look for a new Village attorney to have on reserve for matters that involve the Town of Lenox. Roll Call Vote: Trustee Haddad - Aye; Trustee Gustin - Aye; Trustee Watkins - Aye; Trustee Torrey - Aye; Mayor Warner - Aye. Passed 5 to 0.

Motion by Trustee Gustin, seconded by Trustee Torrey, approving the attached Resolution Introducing Local Law A-2023 Amending Chapter 216 of the Code of the Village of Canastota to Designate Certain Streets and/or Portions of Streets in the Village as Parking Prohibited at all Times, declaring the action a Type II Action for purposes of SEQRA and scheduling a Public Hearing to be held on February 6, 2023 at 7:15 p.m. Roll Call Vote: Trustee Haddad - Aye; Trustee Gustin - Aye; Trustee Watkins - Aye; Trustee Torrey - Aye; Mayor Warner - Aye. Passed 5 to 0.

Correspondence.

None

Administrator's Comments.

Administrator Ryan reported that the elevator repairs are completed and inspected. Administrator Ryan was asked about a change to no parking and standing on Roberts Street because of problems with traffic flow. Administrator Ryan met with the County on Pleasant Street culvert replacement project. The Board discussed whether this was the Village's responsibility or the Town's. It is a culvert not a bridge. The questions about the no parking or standing on Roberts Street were taken back up by the Board. The Board discussed modifying the current law before us to include the no parking/no standing on Roberts Street. The Board discussed what to do about the local law and the no parking/no standing and if there is a difference between parking and standing. Administrator Ryan will discuss the Board's concerns with the Village attorney and will reach out to the school to set up a meeting to discuss the parking problems at the school. Administrator Ryan advised that the Recreation Commission is planning a Glow Bowl event on February 25 for $8 a person.

Motion by Trustee Gustin, seconded by Trustee Haddad, to approve the event. Passed 5 to 0.

Administrator Ryan plans to meet further next week to talk about targeted streets and will have a list of streets for our next meeting. The Administrator met with Trustee Gustin and an engineer for the bathroom renovations for the municipal building. He advised that the Town of Lenox will pay for the supplies and the Village will do the work. Administrator Ryan asked about when the Board would like to have the bids opened. The Board would like them to be opened at a meeting. Administrator Ryan met with Supervisor Pinard at the Town of Lenox regarding the fire contract. It will be provided to the Village soon. The Board talked about the amount of the payment from the Town to the Village. The Board discussed the timing of the budget preparation and the receipt of the contract. The Board talked about using a reserve fund for the purchasing of new trucks. Administrator Ryan noted that the trash contract and cleaning contract are both up this year. He will begin the bidding process soon.

Mayor's Comments.

Mayor Warner noted that they met with Center State CEO about Micron and the potential for growth in the Village. They were impressed that we are open to ideas. They talked about the comprehensive plan and the project on the Canal. They noted that the Village might be ripe for about 400 homes for workers. Our location o the Thruway was a selling point and they liked the Business Park for off shoot companies. The Mayor reported that the Live Scan system for digital fingerprinting is up and on board. The also advised that there is a Comprehensive Plan meeting on Monday at 4:30 at Village Hall. The Mayor shared information from the County about the demographic in the Village. Mayor Warner advised that there is a meeting on Friday morning at the firehouse for the next FEMA grant. Wampsville and Lincoln want to partner up with us again. Doug Chandler will be writing the grant. Mayor Warner reported on the LWRP Canal Street Grant - she had a meeting with Sam Gordon of EDR - they gave us another design and they are working on the final report. We should have it in a couple of weeks. The design was for the dock and walkway down to the dock. Mayor Warner advised that it was much cheaper with the new design. She came across a box of plates from the Bicentennial. The Board talked about what to do with the plates. The Mayor gave Administrator Ryan the name of someone to give a quote for the OCWA roof. The recommendation is to put a pitched roof on the building. The Mayor noted that Marcus Labarbera was getting a quote from The Green Team to replace LED lights at the firehouse - the second floor and lights for overhead the man doors. The Mayor also had a conversation with the Fire Department about using their budgeted funds for building repairs that were planned for this year. Mayor Warner advised the Board that the PD garage needs attention and Clerk/Treasurer Williams has told the Mayor that there is money in fund balance that could be used. The Mayor listed a couple of things that could be done over there. The Mayor advised the Board that the cracks in the Village Hall are getting significant. The structural engineer that is going the work for the bathrooms would like access to the courtroom to try to determine where the problems are. The Mayor asked Trustee Watkins about the lights and cameras at the playground - he does not have any information. The Mayor asked Trustee Haddad about solar panels at the Treatment Plant. Trustee Haddad is working on this and sees the methane gas to run the boilers as a possibility. Mayor Warner noted that the Fire Department annual meeting will be in April and the Mayor thought that we could do some certificates for them. Mayor Warner talked about the farm brewery that is looking to go into the building owned by Joel Arsenault on Commerce Street. Administrator Ryan will follow up on this tomorrow. The Mayor talked about the renovations done by the new owner of the old Rapasadi building. She also talked about the companies that are using the space and about the work that is yet to be done.

Trustees Comments.

Trustee Gustin met with the fire council. They have contracted with someone to put the annual banquet on. They want to have the banquet at the fire house and they want to give wine for the women and beer for the men. The Board discussed what will be needed for approval of the banquet.

Trustee Watkins - nothing tonight.

Trustee Haddad - nothing tonight.

Trustee Torrey met with Beautification and they are looking for information on the watering and plants from Debrucques.

Motion by Trustee Torrey, seconded by Trustee Watkins, to adjourn at 9:53 p.m. Passed 5 to 0.

Respectfully submitted,

Catherine E. Williams

Clerk/Treasurer