VILLAGE OF CANASTOTA

MINUTES

December 6, 2021

Mayor Warner called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.

PRESENT:	Mayor Rosanne Warner; Deputy Mayor Jeffrey Carpenter; Trustees Jeffrey Watkins, Bill McDade and Douglas Gustin; Fire Chief TJ Tornatore; Village Historian David Sadler; and Bruce Burke of PAC 99.

ABSENT:	None.

Motion by Trustee Watkins, seconded by Trustee Carpenter, to approve a loan from the General Fund to the Capital Project Fund in the amount of $2,229.50 for architectural fees for the LWRP designs. Discussion: The Mayor is currently working on the reports for this grant. She hopes to have them ready for submission sometime next week. Passed 5 to 0.

Motion by Trustee McDade, seconded by Trustee Gustin, to approve the attached General Fund Abstract in the amount of $45,644.25. Passed 5 to 0.

Motion by Trustee Gustin, seconded by Trustee Watkins, to approve the attached Sewer Fund Abstract in the amount of $52,795.29. Passed 5 to 0.

Motion by Trustee McDade, seconded by Trustee Gustin, to approve the attached Capital Fund Abstract in the amount of $2,229.50. Passed 5 to 0.

Motion by Trustee Watkins, seconded by Trustee Carpenter, to approve the minutes from the October 18, 2021, meeting. Passed 5 to 0.

Motion by Trustee McDade, seconded by Trustee Gustin, to approve the minutes from the November 1, 2021, meeting. Passed 5 to 0.

Motion by Trustee Watkins, seconded by Trustee McDade, to approve the minutes from the November 15, 2021, meeting. Passed 5 to 0.

Public Comments.

Village Historian David Sadler got an email on the historical marker he has been working on. He needs a letter of intent by December 13, 2021. Mr. Sadler talked about what was needed for submission. He will email the documents to be printed. Mr. Sadler is also working on another historical marker for someone in Watertown.

Fire Chief Tornatore talked about the regional grant for air packs with Wampsville and Lincoln. The three (3) departments are splitting the cost of the grant which has a 5% match. The narrative is done and they have hired a company called Ten-Kate. The cost will be $1,500 from each Department. Chief Tornatore is looking for an okay from the Board. The Agreement was sent to the lawyer for review. Chief Tornatore advised that we have to be the lead Department. Mayor Warner stated that she thought that Lincoln would be the lead Department. Chief Tornatore said that Lincoln does not have all of the credentials needed to submit the paperwork. The Mayor advised that this came to her late on Friday. Canastota will be the lead - we have SAMS and DUNS and FEMA Go updated. The Mayor noted that Clerk/Treasurer Williams reviewed the budget and there was a mistake. The Mayor called the grant writer and spoke about the mistake - it will be changed. Each department will pay $1,500 for the grant writer. There will be a Memorandum of Understanding which must be signed by the Villages of Wampsville and Canastota and not their fire departments - Lincoln is a fire district and can sign the MOU. The attorney reviewed the document and also found several typos. Mayor Warner talked about some information that the attorney was looking for. She will reach out to Ten Kate about the changes and the typos and the budget. The grant writers are using our FEMA Go and Mike Tenkate will write the grant. The Mayor described the process for providing the grant writers with login credentials that will give them access to this grant only. The grant writers will do all of the writing, put it into the system and the Mayor will have to submit the grant on December 17. The Mayor advised that we will then have to do the tracking of the grant and be on the hook to make sure that everyone is doing what is necessary. Trustee Carpenter asked about the plan for follow up if we are not getting what we need for the grant. Chief Tornatore noted that they are unsure of what the cost is for the air packs. The Mayor noted that the budget is for $7,000 but is subject to change with the cost of the packs. The number of air packs to be purchased was discussed.

Motion by Trustee Watkins, seconded by Trustee Carpenter, to approve Ten Kate Grant Services, LLC conditionally that it is approved by the Village Mayor and Village Attorney. Discussion: Chief Tornatore hopes that everything can get together this week. The Board talked aboutgetting the information that is needed. Passed 5 to 0.

The Mayor had two (2) notices on Friday that there were problems at the Treatment Plant. One of the belts on a pump burnt up and there was smoke in the building. There was no one able to respond. The Mayor spoke with Jim Cunningham of New Water Technologies and there is a problem with the pump and they have had someone come in to take care of it. An alarm went off and the alarm company called 911. The key holder was called but did not respond. The Mayor does not believe that it will happen again. During her conversation with Jim Cunningham, he advised that they have to figure out what is going on with the pump because he cannot keep sending people out in the middle of the night or we will have to be charged - he is working on a solution. Trustee Watkins suggested that we schedule a training at the treatment plant for the Fire Department. Chief Tornatore advised that they did a walk through last summer. Trustee Watkins would like to have other departments come out for training on this, too. The Mayor stated that Jim Cunningham was going to have the alarm changed to call the operator instead of the 911 center. Trustee Watkins noted that the biggest issue is that the company that we pay refused to go for a fire. Mayor Warner stated that the operator did not say he refused to go - he said don't send the fire department because he knows what it is.

Motion by Trustee McDade, seconded by Trustee Watkins, to approve payments in the amount of $4,555.29 from the General Fund to MBI for health insurance debit card transaction from October 1, 2021 - October 31, 2021. Passed 5 to 0

Motion by Trustee Carpenter, seconded by Trustee Gustin, to approve payments in the amount of $6,157.59 from the General Fund to MBI for health insurance debit card transaction from November 1, 2021 - November 30, 2021. Passed 5 to 0.

Motion by Trustee Gustin, seconded by Trustee McDade, to schedule a public hearing on December 20, 2021, at 7:15 p.m. to consider a proposed local law entitled, "A local law to amend Chapter 216 (Vehicles and Traffic) of the Code of the Village of Canastota". The purpose and effect of the local law is to impose parking restrictions on Diamond Street and in the Joint Town and Village parking lot adjacent to the Town/Village Municipal Building. Passed 5 to 0.

Discussion regarding Archive Social. The Mayor asked the Board if anyone did any research. Trustee McDade agrees with Trustee Watkins that this will be prudent. Trustee Watkins thinks that other municipalities going through them is a good sign. The Mayor stated that she talked with the County and they said it is an easy program.

Motion by Trustee Watkins, seconded by Trustee Gustin, that we retain Archive Social to monitor our social media records at a cost of $249 per month. Passed 5 to 0.

Motion by Trustee McDade, seconded by Trustee Watkins, approving the attached Quadient Postage Funding Enrollment with Agreement and authorizing the Mayor to execute the same. Discussion: The Mayor noted that this is for the postage meter. Passed 5 to 0.

Motion by Trustee Watkins, seconded by Trustee McDade, approving the following wire transfers to be sent to JP Morgan Chase Bank f/b/o the New York State Retirement System: $84,176.00 to ERS as follows: $15,993.44 from the Sewer Fund (90108.02 ERS) and $68,182.56 from the General Fund (90108.01 ERS); and $102,292.00 to PFRS from the General Fund (90158.01 PFRS) for payment of the 2022 Annual Invoices. Passed 5 to 0.

Correspondence.

-	Tree request regarding 110 Third Street.

-	Tree request regarding 106 Third Street.

Mayor Comments.

The Mayor tracked down the banners. They are at the Middle School office. Mayor Warner talked with Superintendent Bisetta who stated that he was under the impression that the Village gave the banners to the school. There are 36 banners which cost $3,000. The Mayor noted that we talked about using them on Canal Street. Trustee Gustin asked what the banners are. Mayor Warner advised that they are the same as on the poles on Peterboro Street. The Board discussed what to do with the banners and the condition of the banners on Peterboro Street. The Board would like to have the banners back from the school. The Mayor asked the DPW to inventory the banners on Peterboro Street for their condition.

The Mayor advised that the Canastota Girls' Field Hockey team won sectionals and lost regionals by one to Hoosick Falls. Trustee Watkins would like us to do a proclamation for the girls.

Trustee Comments.

Trustee Carpenter complimented the parade committee members on a great job and thanked them for their efforts. The Mayor thanked the firemen for everything they did that day, as well.

Trustee McDade reminded everyone that he will not be here on December 20.

Trustee Gustin gave an update on the Craft Fair. There were 63 vendors and it was set up very well. He noted that the Recreation Department will be requesting authorization at the next meeting to hold a spring craft fair in March. Everyone liked the set up. Trustee Gustin also noted that Rec helped with the parade of lights and they are doing a great job.

Trustee Watkins is all set.

Motion by Trustee Watkins, seconded by Trustee McDade, to go into executive session for personnel reasons. Passed 5 to 0.

Motion by Trustee Watkins, seconded by Trustee Gustin, to exit executive session at 9:17 p.m. Passed 5 to 0.

Adjourn.

Motion by Trustee Gustin, seconded by Trustee McDade, to adjourn the meeting at 9:17 p.m. Passed 5 to 0.

Respectfully submitted,

Catherine E. Williams

Clerk/Treasurer